Established in 1789, King’s College is Canada’s oldest chartered university and is associated with Dalhousie University. A small and extraordinarily lively academic community located in Halifax (Kjipuktuk), Nova Scotia, King’s is known nationally and internationally for its highly acclaimed interdisciplinary programs in the humanities, including its renowned Foundation Year Program, and its professional programs in the School of Journalism, Writing & Publishing. King’s is a community where students, faculty, alumni, and staff work to bring greater understanding, creativity, and compassion to the world.
Under the supervision of the Controller and Information Access & Privacy (IAP) Administrator, the Accounts Payable Officer has primary responsibility for all accounts payable and general disbursements of the university. They will assist faculty & staff on accounts payable matters such as the purchasing card process, travel, payment methods and schedules, etc. This is a full-time, permanent, paperless, hybrid position. The successful candidate may work part of the week at home and part of the week in the office once they have been fully trained and are comfortable with all aspects of the position.
The Accounts Payable Officer will be responsible for processing purchase requisitions, purchase orders, and invoices in a timely fashion and for ensuring all university expenditures are compliant with internal policies as well as Provincial/Federal purchasing legislation. They will respond to vendor queries and reconcile supplier statements in a timely fashion. They will process bi-weekly electronic funds transfer (EFT) payments and manual cheques. They will reconcile various accounts payable clearing accounts monthly, maintain the cell phone billing and listing as well as process monthly online utility payments and government remittances.
The Accounts Payable Officer will distribute monthly financial spending reports to departmental budget managers. They will reconcile monthly purchasing card and travel expense reports and upload them into the financial system. They will process monthly journal entries and reclassification entries as required. They will maintain King’s Students’ Union, Day-Student-Society, and Residence Council payment schedules. They are responsible for the electronic filing of accounts payable records and maintaining an orderly archival system including for vendor electronic funds transfer (EFT) information for direct deposit payments.
At calendar year-end, the Accounts Payable Officer will process T4A submissions. For fiscal year-end, they will assist with financial audit preparations including but not limited to account reconciliations and invoice accruals, Social Sciences and Humanities Research Council (SSHRC) financial reporting, and other duties as assigned by the Bursar and Controller.
The Accounts Payable Officer, under the guidance of the Controller, coordinates the insurance waiver process for university-organized student outings, trips and events.
The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described.
The ideal candidate will have undergraduate degree in business administration or commerce; however, an equivalent combination of education and experience will be considered. You will have a minimum of two (2) years’ experience in accounts payable processing and excellent customer relations skills. Accounting knowledge is required as well as a proficiency in Microsoft Office and client support. Experience with Sage 300 is considered an asset. You must possess exceptional attention to detail, organizational, time-management, and communication skills.
The appointment will formally commence as soon as possible.
Closing date: December 7, 2022
Salary will be commensurate with level of education and experience. The salary range for this position is: $46,626 to $63,346. A comprehensive group benefits package is offered including membership in the Nova Scotia Public Service Superannuation Plan (PSSP).
To apply for this position, please forward resume and covering letter to:
Pethrona Russell
Human Resources Manager
University of King’s College
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
The University of King’s College is committed to diversity, equity, accessibility, and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversification of our community.