Established in 1789, the University of King’s College is Canada’s oldest chartered university and is associated with Dalhousie University. A small and extraordinarily lively academic community located in Halifax (Kjipuktuk), Nova Scotia, King’s is known nationally and internationally for its highly acclaimed interdisciplinary programs in the humanities, including its renowned Foundation Year Program, its professional programs in journalism and its fine arts programs in creative writing. King’s is a community where students, faculty, alumni and staff work to bring greater understanding, creativity and compassion to the world.
The Academic Services and Events Officer works within the Academic Services team in the Registrar’s Office to provide front-line enrolment services for current and prospective students, including registration assistance, academic advising, and coordination of related administrative processes. This position supports work on the Academic Calendar and liaises with the Communications colleagues to plan, draft and deliver communications, including email, social media and web content to current students. This role will also provide logistical and planning support for academic aspects of events such as Matriculation and Encaenia, as well as for all aspects of academic retention and advising events. This position reports to the Registrar.
The position provides student support for course selection, academic timetable navigation and the registration process during the registration period. As part of the Academic Services team, the successful candidate will provide front counter service for walk-in students traffic and answers inquiries and concerns regarding registration, program prerequisites, classes, taking courses away, academic waivers and appeals processed, transcript requests, student resources and services and various other student-related matters. In coordination with the Assistant Registrar and Coordinator, they will create and update academic student support information resources and publications for current students. The successful candidate will also assist with updating and editing of the University Calendar and Current Students section of the university website.
The AS&EO will support Logistics and planning for all academic advising events and initiatives through the Registrar’s Office including the Advising Luncheon, Department Meet and Greets and FYP advising activities. They will support academic components of academic ceremonies including Encaenia (graduation) and Matriculation. Under the direction of the Assistant Registrar and Coordinator, they will prepare notification letters re: eligibility, maintain appropriate convocation supplies; prepare parchments, assist in proofreading encaenia booklets to ensure that names and hometowns, medals, prizes, etc., are listed accurately; assist at encaenia rehearsal and ceremonies as required; and mail out parchment to absentees.
They will work with Communications colleagues to provide content and planning around the delivery of relevant and timely information to current students, including submitting content for the current student newsletters. They will perform further related duties including administration support for the Registrar, Assistant Registrar, Coordinator and other staff as required.
This is a full-time contract position for one (1) year.
The ideal candidate will possess an undergraduate degree minimum, and at least two years’ experience working in post-secondary education. They must have a passion for providing student support, superb oral and written communications skills, exceptional organizational abilities with an accompanying attention to detail and strong project management skills with the ability to complete work accurately and meet deadlines. The successful candidate must possess excellent computer skills, including volume data entry skills, and experience using Adobe and Microsoft Office. Proven ability to collaborate with others and an understanding of inter-office responsibilities is a requirement.
Finally, experience working in a Registrar’s Office, academic advising, event coordination and/or student success program planning, implementation and evaluation will be considered assets. Particular knowledge of Humanities & Journalism and Banner will also be considered assets.
Closing Date: June 23, 2023
The salary range for this position is: $43,390 to $55,451 including a benefits plan with medical and dental.
To apply for this position, please forward resume and covering letter to:
Pethrona Russell
Human Resources Manager
University of King’s College
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
The University of King’s College is committed to diversity, equity, accessibility and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity and all candidates who would contribute to the diversification of our community.