Chapel Music Administrative Assistant (Part-time, permanent)

Established in 1789, the University of King’s College is Canada’s oldest chartered university and is associated with Dalhousie University. A small and extraordinarily lively academic community located in Halifax (Kjipuktuk), Nova Scotia, King’s is known nationally and internationally for its highly acclaimed interdisciplinary programs in the humanities, including its renowned Foundation Year Program, its professional programs in journalism and its fine arts programs in creative writing. King’s is a community where students, faculty, alumni and staff work to bring greater understanding, creativity and compassion to the world.

The King’s Chapel Choir sings services in the Anglican tradition in the manner of Oxford and Cambridge Chapels. The Chapel Music area is also the administrative home of the King’s Chorus – the community choral society of King’s and Dalhousie.

The Chapel Music Administrative Assistant reports to the Director of Chapel Music and works closely with the Chapel Administrator. The majority of responsibilities may be carried out remotely. The on-site workspace at King’s is shared with the Director of Chapel Music. It also functions as the choir library and the choir robing space.

This is a part-time permanent position funded for up to 40 hours per calendar month with an average of 10 hours required per week. The appointee will have the ability to adjust the number of hours worked each week according to the schedules of the choirs and associated deadlines. In busier weeks during the Christmas and Easter seasons,  it may be necessary to work up to 20 hours.

Responsibilities:

• Reception: day-to-day correspondence for Chapel Music, including email, telephone and postal mail
• Document Preparation: music term cards, concert programmes, workshop handouts, and, as required, while working with the Chapel Administrator, service bulletins
• Finance: choir bookkeeping and invoice payment, including monthly invoices for paid singers (Section Lead/Lay Clerks)
• Concert Administration: venue booking, contracting, insurance certificates, ticket sales, front of house management on concert days, SOCAN/Entandem reporting, HST submission and other concert-specific matters that may arise
• Advertising and Promotion (Concerts and General): web site updates, poster creation and printing (using external designer where necessary), social media, poster distribution and other communication routes as appropriate
• Tours and Outreach (Local and further afield): research and booking of transportation, insurance, accommodation, meal arrangements and other related matters
• Database: creating and maintaining a list of choir alumni, music donors and volunteers willing to assist with the delivery of our events
• General: other matters relating to the King’s Chapel Music activities as they arise

Skills and Experience (Required):

• Minimum two years of related administrative experience, working in higher education and/or arts and culture
• Comfort and fluency with standard office software for document production, finance and record keeping, and correspondence including email lists (e.g. Mailchimp)
• Understanding of, and affinity with, social media from an institutional perspective
• Familiarity with browser-based website content management interfaces such as Squarespace and/or WordPress
• Experience of event hosting, including registration and ticket sales
• Proven ability to prioritize tasks and manage time within a flexible work schedule

Skills and Experience (Desirable):

• Music-specific knowledge and experience
• Familiarity with Anglican worship

Closing Date: May 31, 2023

The hourly rate for the position is $19 plus 4% vacation pay.  There are no benefits associated with this position.

To apply for this position, please forward resume and covering letter to:

Pethrona Russell
Human Resources Manager
University of King’s College
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1
pethrona.russell@ukings.ca

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

The University of King’s College is committed to diversity, equity, accessibility and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity and all candidates who would contribute to the diversification of our community.