Varsity Assistant

Employment Opportunity: Varsity Assistant (full-time, one year contract, subject to a probationary period)

Established in 1789, the University of King’s College is Canada’s oldest chartered university and is associated with Dalhousie University. A small and extraordinarily lively academic community located in Halifax (Kjipuktuk), Nova Scotia, King’s is known nationally and internationally for its highly acclaimed interdisciplinary programs in the humanities, including its renowned Foundation Year Program, its professional programs in journalism and its fine arts programs in creative writing. King’s is a community where students, faculty, alumni and staff work to bring greater understanding, creativity, and compassion to the world.

The Athletics Department is seeking a dedicated and experienced individual to assist with varsity programming and matters relating to the facility. The ideal candidate will possess a passion for athletics and have the ability to work in a fast-paced environment. The successful candidate will report to the Athletics Administrator.

SPECIFIC DUTIES/ACCOUNTABILITIES

Office and facility administration:

  • Act as the primary point of contact for the Athletics Department.
  • Answer calls and manage email inquiries sent to the main athletics email account.
  • Monitor the use of facilities and regularly check that equipment is in good working order.
  • Administer financial paperwork for the department.
  • Submit all maintenance requests for the facility.
  • Act as liaison between student intramural coordinators and other groups with athletic programs.
  • In coordination with the Athletics Administrator, update and maintain the Athletics portion of the University of King’s College website.
  • Other duties as required.

Varsity Administration:

  • Distribute and be responsible for ACAA and/or CCAA mandatory forms.
  • Assist in facilitating and managing schedules and details for all away events for teams. This includes but is not limited to transportation, accommodations, itineraries and per diems.
  • Schedule and maintain all practice times for both indoor and outdoor sports. This includes dealing directly with HRM and Dalhousie for field rentals.
  • Assist the Athletics Administrator with all operational aspects of varsity games and tournaments, which take place on evenings and weekends.
  • Assist the Athletic Administrator and varsity coaches with the information and promotional aspects of recruitment and retention of varsity athletes.
  • Work with coaches on inventory and storage of uniforms and equipment.
  • Assist the Athletics Administrator by coordinating with coaches and gear suppliers to order all necessary uniforms, team gear and equipment.
  • Assist the Athletics Administrator with the management of sports information requirements with respect to but not limited to: University of King’s College and Conference websites, nomination forms, championship bulletins, schedules, and social media.

QUALIFICATIONS

Education and Experience

  • Minimum of two years of administrative experience, working in higher education and/or Athletics and Facility Management is essential.
  • Business or Office Administration diploma is required; Undergraduate degree is considered an asset.
  • An understanding of Athletics and varsity sports is a requirement.
  • Proficiency in Microsoft Office Suite (primarily Word and Excel) is required.
  • Proficiency in WordPress is an asset.
  • Must have the ability to work in a busy, fast-paced environment, both independently and within a group.
  • Must have excellent interpersonal and customer service skills, as well as exemplary verbal and written communication skills.
  • CPR/First Aid certification is required or willingness to obtain upon hire.

 

Closing Date: July 17, 2024

The starting salary range is $34,957 to $39,977 annually including a benefits plan with medical and dental.

 

Starting Date: August 6, 2024

To apply for this position, please forward resume and covering letter to:

 

Pethrona Russell
Human Resources Manager
University of King’s College
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1

pethrona.russell@ukings.ca

 

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

 

The University of King’s College is committed to diversity, equity, accessibility, and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversification of our community.