Information for Faculty/Staff

Proof of full vaccination procedures

King’s and Dalhousie will adopt a proof-of-full-vaccination policy for the winter term. Please read the December 16 update in full.

Find human resources information, changes to campus access, resources for working from home and operational safety plans for an effective return to campus.

Read the latest university updates on the Covid-19 Resource Centre page.

Access to Campus

  • Until further notice, the university campus will be closed to unnecessary external visitors who are not part of a necessary in-person university activity.
  • To provide the recommended protection against the more transmissible Omicron variant, King’s requires everyone on campus to use 3-ply masks. A supply of cloth and disposable masks will be available in the foyer of the A&A between 9 and 5, Monday through Friday.
  • Employees who can work from home should do so.
  • University business-related in-person meetings are only allowed among people who are required to work together on campus when an in-person meeting is necessary. All meetings will comply with masking, ventilation and distancing requirements, including a reduced room capacity of 50% maximum

Arts & Administration reception access

As of February 14, 2022, access to reception in the Arts & Administration building has resumed regular operating hours.

  • The Reception will be open from 9 am.-5 p.m. Monday – Friday
  • The receptionist is the only person permitted inside the Reception office.  Please do not enter the office space under any circumstances.

Campus Reopening Safety Plan

The University will reopen to most in-person teaching, residence and campus life activities in September of 2021. Some risks associated to Covid-19 virus will remain present in Nova Scotia at that time. The University will be operating while “Living with Covid”. The goal of the Central Safety Plan is to provide safety guidance that reduces Covid-19 risks. This plan applies to all people and activities on campus.

Read the plan

Campus Central Safety Plan – Information Session

Faculty and Staff should review the recording of the June 30, 2021 information session on the Campus Reopening Central Safety plan. Another information session will be held on July 29, 2021.

Accommodations for testing and vaccinations

King’s is committed to helping in the fight against Covid-19 and to supporting members of the College as they make their contributions and manage the issues the current surge in cases creates for them. Time off with pay will be accommodated for anyone:

  • Going to be tested
  • Going to volunteer at a testing site or in another way
  • Going to be vaccinated

Please reach out to your supervisor or program director to discuss a date and time that is best for you and your department or program.

Accounts and Human Resources

Payroll

  • Permanent and contract faculty and staff – monthly payroll deposits will continue as well as all employee benefits.
  • Casual employees – department heads and program directors should continue to email timesheets to Dolly as usual at payroll@ukings.ca.
  • For all payroll inquiries please email Dolly McIntyre at dolly.mcintyre@ukings.ca or at payroll@ukings.ca.
  • This is a stressful time for many in our community. We would like to remind faculty and staff that King’s Employee and Family Assistance Program (EFAP) is there for you to access at any time. Please reach out if you need support at 1-800-387-4765 or www.workhealthlife.com.

Accounts Payable

  • Purchase orders (POs), Visa transactions, vendor invoices and payments will continue during this time.
  • All vendor payments will be made through electronic funds transfer (EFT). To obtain a vendor EFT form for direct deposit, please contact accountspayable@ukings.ca. We are unable to process cheques at this time. Vendors who wish to continue being paid by cheque should expect a delay in payment.
  • All vendor invoices should be emailed to King’s at accountspayable@ukings.ca since access to physical mail will be limited during this time.
  • All inquiries pertaining to accounts payable should be directed to Peggy MacIsaac at accountspayable@ukings.ca.

Accounts Receivable (i.e., invoicing by King’s to outside parties)

  • Invoicing will continue to be done by Tami Kendell in the Bursar’s Office. Please email the pertinent information to her for the creation of the invoice.
  • For payments, we are recommending that our customers pay King’s via online banking. Tami will communicate this directly to all customers who receive an invoice from King’s.
  • Please forward inquiries to Tami Kendell at tami.kendell@ukings.ca.

Other

All email accounts will be actively monitored while voicemail will be checked daily.

Enhanced Mental Health Benefit and Increased Mental Health Practitioner Coverage

Effective immediately, for those of you with Blue Cross medical coverage, Blue Cross has enhanced your Mental Health care coverage to allow better access to resources. In addition to Psychologists and Social Workers, you are now able to access the services of Counselling Therapists, Psychotherapists, Psychoeducators and Internet-based Cognitive Behavioural Therapy (iCBT). These professionals help people with physical, emotional and mental health issues to improve their sense of well-being, alleviate feelings of distress and resolve crises. They provide assessment, diagnosis, and treatment of mild to more severe psychological symptoms.

You, and your family members (if you have family coverage) insured through your Blue Cross medical plan, are each eligible for up to $1,500 yearly towards your mental health practitioner coverage to give you and your loved ones access to expert care. This is an increase of $500 over the previous yearly limit of $1,000.  This limit increase will remain in effect until at least December 31, 2020. Please note that the limit increase has been retroactively applied to April 1, 2020. This means that if you have receipts dated April 1, 2020 or later that  would have caused you to exceed the previous yearly limit of $1,000, you are now able to submit them for reimbursement (up to a maximum total yearly limit of $1,500).

Visit www.medaviebc.ca to learn more and to find mental health professionals in your community who can help support you.

Our Employee Assistance Program (EAP), which is accessible to all King’s faculty and staff, is also being enhanced with the addition of AbilitiCBT for anxiety related to a pandemic. Contact iCBT@morneaushepell.com to learn more.

Please reach out to Dolly McIntyre, Human Resources and Compensation Officer, for any questions related to your coverage at dolly.mcintyre@ukings.ca.