Working from home
Effective Thursday, March 19, the university remains open. However, in keeping with public health recommendations around social distancing, we are encouraging all faculty and staff who are able to work from home to do so provided that arrangements and approvals are made with department heads, supervisors or their delegates.
- Employees who are self-isolated but otherwise able to work from home are expected to do so.
- It is expected that, to the extent possible, anyone working remotely will maintain a normal workload. We recognize this is a challenging time, and certain aspects of our broader community’s response to COVID-19, such as school and daycare closures, could impact the ability of employees to work. Supervisors should make every effort to be flexible in the circumstances.
- Working from home may require access to appropriate technology. Visit the ITS website (login required) for information about working from home. Speak with your department head, supervisor or their delegate if you have questions about how best to transfer your workstation into a home environment.
- Despite our collective best efforts, there is no way a situation such as this can ever truly be business as usual. Consider what work is most essential to continue. Take breaks, look after yourself and stay healthy.
- Employees who are sick will not be required to provide medical documentation or sick notes. Such leaves will be with pay. This time will not be taken from an employee’s vacation or sick leave bank.
- Finally, this is a stressful time for many in our community. Remember that our Employee and Family Assistance Program is there for you to access at any time. Do not hesitate to reach out if you need support: 1-800-387-4765, www.workhealthlife.com. See additional mental health resources below.
As some employees may wish to use this time as an opportunity to take advantage of online professional development, we wanted to introduce you to the Percipio online learning platform.
Percipio was launched in September 2019 to all Dalhousie employees as a result of change in users expectations demanding simplicity, ease of content discovery, and an aesthetic more like Netflix, Facebook or Spotify. You can customize your learning experience by creating your own learning channels by browsing a rich library of content in multiple disciplines including Leadership Develop, Management Programs, Personal Development, Project Management, IT related certifications and more.
To access Percipio, please click on dal.percipio.com and click the Log in button to use your NetID and password. You can also access Percipio through your smartphone and tablet. Just type Percipio in your Apple Store or Play Store.
Accessing King’s Buildings
As of Friday, March 20, buildings on the University of King’s College campus have been locked to restrict access. Locking the buildings will secure the campus and ensure the safety of the few remaining occupants. Limiting access is also a social distancing measure, essential to the effort of slowing the spread of COVID-19.
Security will now be present on campus 24 hours per day, 7 days a week. Staff and faculty can request individual access to buildings by calling Security at (902) 430-7938. Please minimize these requests to only essential visits. Your patience and consideration will help keep our University safe.
Accounts and Human Resources
- Permanent and contract faculty and staff – monthly payroll deposits will continue as well as all employee benefits.
- Casual employees – department heads and program directors should continue to email timesheets to Dolly as usual at firstname.lastname@example.org.
- A communication will be going out in the near future to department heads and program directors regarding student employees whose anticipated hours of work will have come to an end or are anticipated to do so in the near future because of COVID 19.
- For all payroll inquiries please email Dolly McIntyre at email@example.com or at firstname.lastname@example.org.
- This is a stressful time for many in our community. We would like to remind faculty and staff that King’s Employee and Family Assistance Program (EFAP) is there for you to access at any time. Please reach out if you need support at 1-800-387-4765 or www.workhealthlife.com.
- Purchase orders (POs), Visa transactions, vendor invoices and payments will continue during this time.
- All vendor payments will be made through electronic funds transfer (EFT). To obtain a vendor EFT form for direct deposit, please contact email@example.com. We are unable to process cheques at this time. Vendors who wish to continue being paid by cheque should expect a delay in payment.
- All vendor invoices should be emailed to King’s at firstname.lastname@example.org since access to physical mail will be limited during this time.
- All inquiries pertaining to accounts payable should be directed to Peggy MacIsaac at email@example.com.
Accounts Receivable (i.e., invoicing by King’s to outside parties)
- Invoicing will continue to be done by Tami Kendell in the Bursar’s Office. Please email the pertinent information to her for the creation of the invoice.
- For payments, we are recommending that our customers pay King’s via online banking. Tami will communicate this directly to all customers who receive an invoice from King’s.
- Please forward inquiries to Tami Kendell at firstname.lastname@example.org.
- Year-end will proceed as planned. The year-end deadlines as stated in Jackie Digout’s email of March 3, 2020 (addressed to department heads, program directors and support staff) still apply. The manual cheque deadline of April 6 will still apply but will apply to EFT payments.
- Please forward all year-end inquiries to Jackie Digout at email@example.com. If you are unable to locate the March 3 year-end email, please reach out to Jackie.
- For all other inquiries please contact Bonnie Sands, Bursar at firstname.lastname@example.org or email@example.com.
All email accounts will be actively monitored while voicemail will be checked daily.
Enhanced Mental Health Benefit and Increased Mental Health Practitioner Coverage
Effective immediately, for those of you with Blue Cross medical coverage, Blue Cross has enhanced your Mental Health care coverage to allow better access to resources. In addition to Psychologists and Social Workers, you are now able to access the services of Counselling Therapists, Psychotherapists, Psychoeducators and Internet-based Cognitive Behavioural Therapy (iCBT). These professionals help people with physical, emotional and mental health issues to improve their sense of well-being, alleviate feelings of distress and resolve crises. They provide assessment, diagnosis, and treatment of mild to more severe psychological symptoms.
You, and your family members (if you have family coverage) insured through your Blue Cross medical plan, are each eligible for up to $1,500 yearly towards your mental health practitioner coverage to give you and your loved ones access to expert care. This is an increase of $500 over the previous yearly limit of $1,000. This limit increase will remain in effect until at least December 31, 2020. Please note that the limit increase has been retroactively applied to April 1, 2020. This means that if you have receipts dated April 1, 2020 or later that would have caused you to exceed the previous yearly limit of $1,000, you are now able to submit them for reimbursement (up to a maximum total yearly limit of $1,500).
Visit www.medaviebc.ca to learn more and to find mental health professionals in your community who can help support you.
Our Employee Assistance Program (EAP), which is accessible to all King’s faculty and staff, is also being enhanced with the addition of AbilitiCBT for anxiety related to a pandemic. Contact iCBT@morneaushepell.com to learn more.
Please reach out to Dolly McIntyre, Human Resources and Compensation Officer, for any questions related to your coverage at firstname.lastname@example.org.