Maternity Leave Contract from September 2026 to April 2028 (18-months)
Established in 1789, the University of King’s College is Canada’s oldest chartered university and is associated with Dalhousie University. A small and extraordinarily lively academic community located in Halifax (Kjipuktuk), Nova Scotia, King’s is known nationally and internationally for its interdisciplinary programs in the humanities, including its first-year Foundation Year Program, its professional programs in journalism and its fine arts programs in creative writing. King’s is a community in which students, faculty, alumni, and staff work to bring greater understanding, creativity, and compassion to the world.
Position description
The Assistant Registrar—Academic and Enrolment Services coordinates the Registrar’s Office academic advising and retention activities. This involves extensive coordination with faculty members and administrative units at both King’s and Dalhousie. This role plans and supports front-line enrolment services for current and prospective students, including degree advising, registration assistance and coordination of all related administrative processes. In addition, this position oversees aspects of the planning and execution of current student academic events such as Matriculation, Encaenia and Advising events.
Specific Duties/Accountabilities
The Assistant Registrar—Academic and Enrolment Services is responsible for the following:
- Advises current and prospective students on degree requirements, options and regulations, referring them to departmental advisors and other resources as needed.
- Provides detailed information and advising support on Journalism and Combined Honours programs.
- Contributes to programming to support second-year transition and student degree completion.
- Coordinates registration processes, procedures, instructs and supports students through the process.
- Coordinates academic success plans for students who’ve been academically dismissed, placed on probation or who are at-risk; referring and coordinating supports with retention services.
- Works on the editing and publication of the university calendar.
- Plans and executes aspects of the university Matriculation ceremonies.
- Oversees the organization and evaluation of Advising activities.
- Confirms degree eligibility, prepares parchments and edits the degree portion of the program for the university Encaenia ceremony. Coordinates student participation in the ceremony.
- Creates and updates retention information resources for current students.
- Prepares reports and analysis of current student enrolments data and trends.
- Primary liaison with Dalhousie to establish registration and enrolment processes and procedures for new programs, troubleshoot issues and ensure adherence with student information system requirements.
- Responsible for term assessments of academic eligibility, probation and dismissal.
The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described.
Qualifications
- An undergraduate or graduate degree or equivalent experience
- Three to five years’ experience in the administration of academic programs or services; exposure and knowledge of academic and governance structures within a university environment
- Experience in Registrar’s Office, academic advising, student success program planning, implementation and evaluation an asset.
- Superb verbal and written communications skills
- Ability to deal with students’ needs and interests with empathy, an aptitude for dealing with the public, senior university officers and faculty, tact and discretion for handling sensitive, confidential and personal information
- Proven ability to meet deadlines and deliver content in a timely manner
- Outstanding organizational ability and attention to detail
- Proven ability to take initiative, collaborate with others and an understanding of inter-office responsibilities
Additional Information
- Closing Date: July 31, 2026
- Preferred start date: September 28, 2026
- Annual Salary range: $58,151 – $65,984
- Includes a benefits plan with medical and dental
To apply, please submit your resume and a cover letter to:
Pethrona Russell
Human Resources Manager
University of King’s College
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1
pethrona.russell@ukings.ca
We thank all applicants for their interest. Only those selected for an interview will be contacted.
The University of King’s College is committed to diversity, equity, accessibility and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity and all candidates who would contribute to the diversification of our community.