Student Employment

DEPARTMENT: Office of Enrolment and Student Life

HOURS OF WORK : Minimum of 4 – 6 hours/week (to a maximum of 15 hours/week), on agreed days between Monday to Friday, 9 a.m. – 4 p.m.  

CONTRACT DURATION: August 26, 2024 – June 14, 2025 (start date may be negotiable)

RATE OF PAY : $15.70/hour plus 4% vacation pay

GENERAL ACCOUNTABILITY

The Peer Advisor acts as a primary resource for in-person service in the Office of Enrolment and Student Life between the hours of 9:00am – 4:00pm Monday to Friday. Responsibilities include appointment scheduling, general degree advising; registration support; responding to a wide range of inquiries including those regarding regulations, policies, and forms; assisting with Academic Calendar and What’s Next Guide; and planning/support for events including Encaenia, Matriculation, the King’s Advising Luncheon and other advising/retention activities and initiatives.

ORGANIZATION STRUCTURE 

This position reports to the Assistant Registrar of Academic and Enrolment Services.

SPECIFIC DUTIES/ACCOUNTABILITIES:

The Peer Academic Advisor is responsible for the following:

• Acting as a primary contact for front-counter services in the Office of Enrolment and Student Life during scheduled shifts between the hours of 9:00am – 4:00pm, Monday to Friday. Specifically, Peer Academic Advisors:
  • Answer drop-in inquiries regarding registration, program and degree requirements, courses, letters of permission, student resources and services, and other student-related matters.
  • Meet with first and second-year students by appointment or by drop-in during peak advising periods and provide students with academic advice while utilizing tools such as the Academic Calendar and the Degree Audit Reporting System.
  • Provide guidance on ordering transcripts, requesting confirmations of enrolment, intent to graduate forms, letter of permission forms and waivers of academic regulations, admissions and bursary applications.
• Providing general administrative support to the Registrar and the Academic & Enrolment Services Team, by:
  • Monitoring the Inbox for the Office of Enrolment and Student Life e-mail account and responds to student inquiries.
  • Scheduling admissions and academic advising appointments.
  • Assists with the annual editing of the Academic Calendar, What’s Next Guide, and Course Selection & Registration Guide.
  • Assists with the planning and advertising of (including participating in content creation for the King’s website and/or social media pages) retention related programming, including but not limited to: Encaenia, Matriculation, registration, and Advising Month.
• Additional hours may be offered during peak advising periods (first two weeks of September, first two weeks of January, the month of March, the month of May and the first week of June) and the off-season to provide office coverage (the third week of December and/or part of the summer).

The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described. Additionally, while this position is primarily a resource for in-person services, there may be occasional opportunities for at-home work.

QUALIFICATIONS:

Education – Applicants must be a current first or second year University of King’s College student (third-year students who are completing their degree within a five-year timeline will be considered). Preference is given to students with flexible schedules.

Experience – Preference is given to students with strong interpersonal skills and experience working in a related service field.

Closing Date: July 31, 11:59 p.m. ADT

Interviews will take place between August 5-9, 2024.

To apply for this position, please e-mail your resume, cover letter, two references and availability to:

Jennifer O’Keefe
Assistant Registrar, Academic and Enrolment Services
registrar@ukings.ca

We thank all applicants for their interest however, only candidates selected for an interview will be contacted.

The University of King’s College is committed to diversity, equity, accessibility, and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversification of our community.