Academic Forms & Transcripts

Transcript Requests

The University of King’s College and Dalhousie University have teamed up with MyCreds^TM, a renowned expert in digital credentials, and a platform that certifies, shares and validates academic credentials. Documents issued via the network are authentic, tamper-proof and legally recognized.

All current and former King’s students can access and share transcripts digitally through the MyCreds^TM learner portal, as the most timely and accessible transcript option; however, official hard copy transcripts are still available upon request.

Requesting, receiving and sharing transcripts

All current and former students should expect a wait time of 1-2 business days for a digital transcript issued via MyCreds or 5-7 days for a physical copy transcript. Students must pay a fee of $15 for the release of their transcript through either of these services. A priority physical copy transcript service is available for $20.

Current Students

All current King’s students, including Bachelor of Journalism (Honours) and One-Year Bachelor of Journalism students, will initiate requests through Dal Online under Web for Students > Student Records > Request Official Transcripts. For information on how to request transcripts through Dal Online, how to share transcripts with third parties and other topics, please visit Dalhousie’s MyCreds^TM page or review the information below.

Former Students

For former students in the Bachelor of Journalism (Honours) and the One-Year Bachelor of Journalism programs, please initiate requests through the King’s Registrar’s Office via one of the two following request options:

- emailing the King’s Registrar’s Office at registrar@ukings.ca. Please include your full name, student ID number or date of birth and the number of transcripts you are requesting, or
- printing the Journalism Transcript Request Form and mailing, faxing or dropping it off at the King’s Registrar’s Office. For contact details, see the Registrar’s Office web page.

For former King’s students in Bachelor of Arts, Bachelor of Science, Bachelor of Music, Master of Fine Arts or Master of Journalism programs without access to Dal Online:

Submit your transcript request via the Dalhousie Registrar’s Office UStore. The UStore is only to be used by former students who are not able to access Dal Online. Please allow 1-2 business days processing time for a digital transcript and 5-7 business days processing time for a hard copy transcript.

Is there a cost to have a document issued through MyCreds^TM?

Transcripts will be uploaded to MyCreds^TMbefore charging a fee. Once the transcript is uploaded, students will then have to purchase a share credit for each copy they wish to send. They will not have to request a new transcript for each share.

Document	Fee	Share Period
Digital Official Transcript	$10 plus tax	Pay per share
Printed Official Transcript	$10, $15 for priority service	Pay per copy

What happens after I have made my transcript request?

Digital transcript orders are processed and transmitted from King’s or Dalhousie (depending on your degree type) to MyCreds^TMwithin 1-2 business days. When your digital transcript is ready, you will receive an email notification from MyCreds^TM. You can use the sign-in link in this email or log in via Institution on the MyCreds^TMwebsite.

You will be prompted to use your Dalhousie NetID (email) and password.

You will be prompted to provide your mobile number to set up Multi-Factor Authentication (MFA).

You will see your issued transcript on your Documents landing page. You must purchase at least one share credit to access your transcript. The share credit can then be used to share your transcript with a third party or yourself via an email address. Additional share credits are available for purchase.

Note: If it is your first time using the MyCreds^TM Learner portal, you will be prompted to register for a MyCreds^TM account. You will also need to set up Multi-Factor Authentication (MFA) with your mobile phone. To add or update your mobile number select Account Settings in the top right corner.

I just want to download a PDF for myself, can I do that?

While you will not be able to download a PDF of your transcript in MyCreds^TM, a downloadable PDF of your unofficial transcript is available in Dal Online free of charge. You can access this under Web for Students > Student Records > Academic Records.

How do I sign in to MyCreds^TM?

If you have the email notification you received from MyCreds^TM when the document was issued: follow the link in the email notification and use your NetID and password.

If you no longer have the email notification you received from MyCreds^TM please allow 1 business day for processing and then:

Navigate to the MyCreds^TM sign in page.

Use the Sign in with your Education Provider button and select ‘Dalhousie and UKing’s’ from the list.

You will be prompted to use your NetID and password.

How do I send my transcript to someone?

The MyCreds^TM Learner portal works on the premise that the document is yours, you are in full control of it, and thus you “share” access to it with others.

To share your digital transcript, you must pay the $10 share fee for each unique share by buying share credits (see below for more details). If you don’t have any share credits, the SHARE button will be grey. At least one share must be purchased to initially access your transcript.

When you have purchased a share credit, the SHARE button will become blue.

Select the SHARE button to send your transcript to your chosen destination.

Note: should there be any updates to a document, the third-party recipient will immediately be able to access the updated version.

Where can I find more information about MyCreds^TM?

Visit the MyCreds^TMwebsite for Learner FAQs.
Watch the MyCreds^TMHow-To Videos.

FYP Explanation Letter

Foundation Year Program students who require a formal explanation of the content and breakdown of the program can print this letter [PDF] from the registrar.

Official Letters & Confirmation of Enrollment

Students can request official digital letters via Dal Online. Letter types include Confirmation of Enrollment, Degree Awarded, Post-Study Work Permit and Language of Instruction. Letters will be generated and uploaded to the MyCreds^TM service as a digital credential.

Students must pay a fee for the release of their digital letter. Regular Confirmation of Enrolment, Degree Awarded, Post-Study Work Permit and Language of Instruction letters cost approximately $10.00 and custom requests will cost $25.00. All digital letter requests are payable through MyCreds^TM.

To request a letter through MyCreds^TM:

Log in to Dal Online.
Select Web for Students > Student Records > Request Official Letters.
On the landing page, the options and processing times are outlined. Click continue.
Select your letter type from the drop-down menu.
You can view a preview of the letter body here. Please ensure that the letter is sufficient and has the correct information. If it is correct, press Submit Request.
You will receive an email notification to your university email inbox (NetID@Dal.ca) when your letter is ready for pickup in MyCreds^TM. This service takes 1-2 business days to be processed.

If the information in the auto-generated letter is incorrect or insufficient for your needs, please select Request Custom Letter. On the Custom Letter Request screen, select the Letter Type you require and the term, and input any additional information in the comments area. Your request will be submitted to the King’s Registrar’s Office. Custom letters will be uploaded to MyCreds^TM within 5-7 business days.

You will receive an email notification to your university email inbox (NetID@dal.ca) when your letter is ready for pickup in MyCreds^TM. This service can take up to 5 business days to be processed.

Please note that digital letters are an automated service and will use the legal name on your file. To request a digital letter with a preferred name or to request a letter that notates a year of study that is different from the year of study assumed by your earned credit hours, please request a custom letter.

FAQs

How do I request a Confirmation of Enrollment for a previous semester or year?
All requests for Confirmations of Enrollment for previous semesters or years that do not appear in the drop-down list provided on Dal Online should be requested as a custom letter. This can be done by emailing your request to registrar@ukings.ca.
Am I able to download a PDF version of my Confirmation of Enrollment from MyCreds^TM?
Once the document is uploaded to MyCreds^TM, students are given the option to download the file as a PDF.

Honours applications

Journalism students who wish to complete a combined honours degree will download one of two combined honours application forms, depending on when they began study:

Have it signed by both departments and return it to the Registrar’s Office. Forms can also be picked up at the Registrar’s Office.

_{NOTE: It can take up to five years to complete a combined honours degree in journalism. Please consult the Registrar’s Office or the Undergraduate Coordinator in the School of Journalism for guidance.}

Arts or science students who wish to complete a single or combined honours degree can download Dalhousie’s Honours Application Form [PDF], or pick up a copy at the King’s Registrar’s Office. The form must be signed by the applicable departments and returned to the Registrar’s Office.

Find out more about applying for an honours degree.

Intent to graduate forms

Students intending to graduate in May must apply to graduate by December 1. All students must apply through their Dal Online accounts, under Web for Students > Student Records > Apply to Graduate.

Replacement Parchments

Your degree parchment is the official legal document issued by the university that certifies you have completed your degree. If your parchment is lost or damaged, replacement parchments may be provided for a fee of $50.

Bachelor of Arts, Bachelor of Science, Bachelor of Music, Master of Journalism and Master of Fine Arts in Creative Nonfiction

BA, BSc, BMus, MJ and MFA replacement parchments are issued by the Dalhousie Registrar’s Office. Find out how to request a replacement parchment on Dalhousie’s website.

Bachelor of Journalism (Honours) and Bachelor of Journalism

Undergraduate Journalism replacement parchments are issued by the King’s Registrar’s Office with fee payable to King’s.

To receive a replacement parchment from King’s, you will need to return the damaged original, or if you are unable to provide the original, you will need an affidavit from a lawyer, commissioner of oaths or a notary public (which must include their stamp or seal) to confirm:

what happened to the original degree (ie. lost, stolen)
your full name and date of birth
current mailing address
degree and the year you graduated.

Replacement parchments have the signatures of the current President, Director and Registrar and are dated the day they are reprinted. They are stamped in red ink on the bottom left corner with the notation of “Issued to replace the original dated _____” with the original graduation date written in the space provided.

Please send the original parchment or affidavit along with payment (cheque or credit card number) by mail or courier to:

Registrar’s Office
University of King’s College
c/o Coordinator, Academic Services and Student Systems
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1

If you require any further assistance or clarification, please contact registrar@ukings.ca.

Personal Display Parchments

A Personal Display Parchment is a document that serves as a non-legal parchment designed exclusively for display purposes.

You may request one in order to display your academic achievements:

in multiple locations (e.g., multiple professional offices). Unlike official parchments, students can request multiple personal display parchments.
with your chosen name
with your name displayed in a non-Latin alphabet or logographic language (e.g., Arabic, Chinese, etc.)

It is available for graduates of degree programs. Please see the personal display parchments page for more details and instructions on how to submit your request.

Additional Academic Forms

Application for a Waiver of an Academic Regulation, Arts & Science (Dalhousie Form) [PDF]
Application for a Waiver of an Academic Regulation, Journalism [PDF]
Class Add/Drop Form (Dalhousie Form) [PDF] or online
Change Form (See King’s Registrar’s Office)
Letter of Permission Form, Arts and Science (Dalhousie Form) [PDF]
Letter of Permission Form, School of Journalism [PDF]
Request for Reassessment of Final Grade Form (Dalhousie Form) [PDF]